Grow your results - Part I

In previous posts, I presented the most important principles of the TargetNavigator method. This allowed you to understand its essence. Systematic and consistent use of TargetNavigator ensures success. Therefore, the question arises, can this tool be improved? And is it worth doing?

For use in a narrow scope, the tool does not require changes. It can be successfully used in the described form. However, when developing TargetNavigator, we initially aimed for it to be a universal tool with broad application possibilities in both personal and professional spheres.

Daily work with TargetNavigator will result in dozens of task cards appearing on the board. For effective management of them, we tested various modified models and board layouts. We will explain the current version further. 

3 Kingdoms

The first new element of the TargetNavigator method is the concept of 3 kingdoms. Each of us is like the ruler of three kingdoms: personal, private, and professional. Let me tell you more about these kingdoms:

1. Personal Kingdom (Y-You):

• This is the area where you govern yourself. Here, you decide on your values, passions, and life goals.

• Your health, personal development, hobbies, and relationships with loved ones are part of this kingdom.

• Take care of yourself, nurture your interests, and build positive habits.

2. Private Kingdom (P-Private):

• This is the sphere where you manage your relationships with other people.

• Family, friends, life partners - all are part of the private kingdom.

• It is important to care for these relationships, express feelings, and support each other.

• This also includes your possessions: home, car, garden. By taking care of or neglecting your assets, you make them either flourish or wither and decline.

3. Professional Kingdom (W-Work):

• Here, you rule over your career, work, and professional achievements.

• Professional goals, skills, career development - all fall within this kingdom.

• Remember, balance between professional and personal life is key to success.

Remember, each of these kingdoms is interconnected. A well-balanced life involves caring for all three spheres.

In the current version of TargetNavigator, matters of each of the three kingdoms are collected separately on dedicated boards. Of course, nothing prevents you from trying to create one common board. I have also tested such versions. Each solution has unique advantages, but also limitations, resulting, for example, from the size of the board and the capabilities of the program and devices I use to work with TargetNavigator. Surely, with the development of technology, the boards will evolve. However, at this moment, the concept based on separate boards for each kingdom seems the most user-friendly to me.

The following illustrations show the three discussed boards in a new edition, with a new design. For easier identification, each board is of a different color and has its title on the circle. These are the only differences between them. The layout of the quarters has been changed compared to the version presented so far. Thus, the upper right quarter is intended for Important and Urgent projects and tasks. The two lower quarters (i.e., the entire lower semicircle) accommodate Important and Non-Urgent projects and tasks. Finally, the upper left quarter is intended for cyclical tasks. In such an arrangement, there is no place for ordinary and other tasks, although, of course, the user can change, for example, the purpose of one of the lower quarters.

Board for personal tasks

Board for private tasks

Board for professional tasks

We have also modified some task flow paths. So:

• The area outside the largest circle is designated for incoming or incubating tasks and projects. Users familiar with GTD principles know that some topics require maturation time before starting to address them.

• The first outer circle contains project cards in progress. We decided to create a dedicated space for projects and separate it from the tasks that need to be completed for their realization. Thus, this circle contains started but unfinished projects.

• The next circle is designated for tasks to be done, labeled ‘To Do.’ It should include all tasks related to projects awaiting execution, as well as unrelated tasks that also need to be done, such as cyclical tasks.

• The third circle from the outside contains tasks planned for the current week, labeled ‘This week.’ These are tasks moved from the ‘To Do’ circle as well as unforeseen tasks added during the week.

• At the junction of the third and fourth circles are the ‘Today’ circles. As you can easily guess, these are for tasks to be completed on the nearest day. The method of working with these fields will be described a bit further.

• The fourth circle is designated for waiting tasks, labeled ‘Waiting.’ This applies to situations where actions or information from outside are needed for the task to continue.

• The fifth circle contains blocked tasks, labeled ‘Blocked.’ These are usually tasks from the previous circle, for which, despite reminders, there is no information on when we will receive the necessary input to continue working on the task.

• The sixth circle contains tasks in the final phase: awaiting acceptance by the task or project recipient.

• Finally, the seventh, central circle: this is where completed tasks and projects are placed.

This is the current version of the task and project boards. In the next paragraph, I will describe the previously mentioned topic ‘Today.’ 

Today

The “Today” board is a new addition. Its introduction aims to increase the user’s focus on planning the selection of tasks for execution and on their actual completion. During systematic work with TargetNavigator, the number of task and project cards in progress will increase. This is especially true in professional areas, particularly for managers who often have to work on multiple topics simultaneously, with different time horizons. And, of course, they must (or should) also maintain balance in other kingdoms. Therefore, to facilitate work on the “Here and Now,” we decided to introduce an additional board.

How it works

We assume that the user reviews tasks in each kingdom daily at the beginning of the day or possibly at the end of the previous day. During this process, completed tasks are moved to the central field, and waiting tasks to the fourth circle. Then, tasks to be completed that day are selected and placed on the small “Today” circles at the junction of the 3rd and 4th circles. For each kingdom, the selected tasks for today are marked, cut (CTRL+X), and pasted onto the “Today” board (CTRL+C). Of course, it may happen that tasks from the “Today” fields of different kingdoms overlap. Therefore, after pasting, they need to be arranged so that all are visible. During the day, tasks that are fully completed are moved to the central field to the pool of completed tasks. Tasks that now await external input are moved slightly towards the center of the board, so they are between the central circle and the small “Today” circles. The following illustration shows 2 such tasks:

• Task “3” as completed has moved to the center of the board;

• Task “4” - after some work, still requires further input. At the end of the day, all tasks in the waiting phase can be transferred to the home boards of the kingdoms by performing the cut and paste operation. The manipulations described here use the properties of the “Slides” program, meaning that the program pastes an object cut from one slide exactly in the same place on the new slide.

Tasks that could not be completed on a given day can be left for the next day or moved to the home board and shifted to a specific stage of the workflow.

Task Card

In the version we describe, additional markers have been introduced on task cards. At the beginning of the text describing the task on the card, there is a kingdom marker #Y, #P, #W for personal, private, and professional, respectively. These markers are used in measurements to give an overview of the allocation of time and attention between the three kingdoms.

The second marker, placed at the end of the description: @@@, precedes a number that reflects the complexity and importance of the task. The higher the number, the more complex or significant the task was for the project or kingdom. The goal is to understand how our attention is distributed across the kingdoms by cyclically summing (weekly, monthly) the completed tasks for each kingdom.

Assigning points to tasks is a very subjective activity. However, we assume that over a long period, the level of subjectivity in the assessment will be similar for personal, private, and professional tasks. The essence is to try to get some picture of the state of affairs. Then, by initiating various projects placed on the kingdom boards, we can improve our engagement in the matters of a specific kingdom.

I use Google Sheets to collect data and statistics. Measurements and analyses will be covered in a separate post. Meanwhile, that’s all regarding the new version of TargetNavigator boards. I’m curious about your opinions.

TargetNavigator - End of the part I

 Today, we summarize the information presented so far about TargetNavigator.

What is TargetNavigator?

TargetNavigator is a visual task management method that transforms chaos into an organized action plan. With it, each day becomes more productive, and goals become achievable. This tool not only helps in organizing daily tasks but also supports the development of positive habits.

A visual method supporting task management and habit formation

TargetNavigator is more than just a planner. It is a tool that visualizes your tasks, helping you see what is truly important. With colorful elements like a board and task cards, you can easily track your progress and adjust plans in real-time. Visualizing tasks makes them more tangible and motivating, which in turn facilitates the formation of new, positive habits.

A tool for prioritizing, planning execution, and tracking workflow

One of the key elements of TargetNavigator is the ability to set priorities. In a world where each day brings new challenges, the ability to quickly and effectively determine what is most important is invaluable. TargetNavigator allows you to create task cards that can be easily arranged by priority. This way, you always know what to focus on to achieve your goals. Planning task execution becomes simpler thanks to an interface that allows easy addition, editing, and deletion of tasks. Tracking workflow has never been easier – changes are updated on the board, and you have a complete picture of your productivity.

Freeing mental resources from unnecessary information related to ongoing commitments

One of the biggest challenges of the modern world is information overload. TargetNavigator helps free your mind from unnecessary data, allowing you to focus on what truly matters. Thanks to a clear system, you don’t have to worry about forgetting an important task. All commitments are stored in one place, and you can focus on their execution instead of wasting time searching through notes and calendars.

TargetNavigator is not just a task management tool. It is a comprehensive method that supports you at every stage of goal achievement – from planning, through prioritizing, to tracking progress. Thanks to it, your life becomes more organized, and you have more time and energy for what truly matters.

Artifacts in TargetNavigator

TargetNavigator uses visual artifacts for effective task management and habit formation. By using the free “Google Slides” application, users can organize their tasks, track progress, and plan future actions in a simple and clear way.

The central element of TargetNavigator is the board, which represents the user’s current task world. This board is divided into areas, each corresponding to a different phase of task execution. This way, the user can easily see the stage of each task – from planning, through execution, to completion. Such a division helps in better time and resource management, as well as in identifying potential obstacles and delays.

Cards are placed on the board, symbolizing different types of tasks. Each card can represent a single task, a recurring task, or a habitual activity. These cards can be easily moved between the board areas, allowing for dynamic adjustment of plans according to changing priorities and circumstances. This way, the user has control over their schedule and can manage their time effectively.

To use TargetNavigator, you need a computer with a web browser. Additionally, to use the method on mobile, a phone will be useful.

To work with TargetNavigator, a Google account is necessary. The account provides access to the ‘Google Slides’ application and data synchronization between different devices. This ensures that all tasks and notes are securely stored in the cloud and accessible from anywhere in the world. A Google account also offers additional features, such as sharing the task board with other users, which can be particularly useful for teamwork.

The ‘Google Slides’ application works on various platforms, allowing data synchronization between devices. This enables the user to access their task board at any place and time, increasing work flexibility and mobility. The ability to use the application on a phone allows for quick changes and updates, even on the go. Additionally, data can be available offline, meaning continuous work without temporary internet access.

Key Principles 

All tasks on the board. One central place. Don’t keep anything in your head.

The TargetNavigator method is based on the principle that all tasks should be placed in one central location. This helps you avoid chaos and forgetfulness that can result from storing information in various places or, worse, in your head. Centralizing tasks on the board allows for easier management and quick access to all necessary information. This approach eliminates the need to remember every detail, freeing up mental resources and allowing you to focus on completing tasks.

Visualize Task Flow. Stages and Lifecycle of a Task. 

Visualizing task flow is a key element of the TargetNavigator Method. Each task goes through specific stages of its lifecycle, allowing for tracking progress and identifying potential bottlenecks. Here are the example stages:

1. Pending: Tasks that have been identified but are not yet ready for execution.

2. To Do: Tasks that are ready to start but have not yet been undertaken.

3. For Today: Tasks that are to be completed on the given day.

4. Awaiting Input: Tasks that require additional information, resources, or decisions before they can proceed.

5. Blocked: Tasks that have encountered obstacles and cannot continue without their removal.

6. In Testing, In Acceptance: Tasks that are in the testing phase or awaiting acceptance.

7. Completed: Tasks that have been successfully finished.

This division allows for a clear understanding of the stage each task is at, making it easier to manage them and make decisions.

Limit the Number of Ongoing Projects

One of the key principles of the TargetNavigator Method is to limit the number of ongoing projects. Having too many projects running simultaneously can lead to distraction and reduced efficiency. Focusing on a smaller number of projects allows for better resource management and increases the chances of their successful completion. This helps avoid overload and ensures that each project is completed in the shortest possible time with the appropriate amount of attention and resources.

Introduce and Follow Rituals

Rituals are an integral part of the TargetNavigator Method. Regular, repetitive actions help maintain order and discipline in task management. These can include daily task reviews, weekly planning, or regular result analyses. These rituals help maintain a steady work pace and ensure that all tasks are continuously monitored and updated. This allows for quick responses to changes and helps avoid delays.

Success Factors of the TargetNavigator Method

The TargetNavigator Method helps users achieve their goals through a systematic approach to planning and task execution. Below is a detailed description of the key success factors in this method:

Write Down Goals (Tasks)

The first step in the TargetNavigator Method is to write down goals and tasks. This process involves clearly defining what we want to achieve. Goals should be specific, measurable, achievable, realistic, and time-bound (SMART). Writing down goals helps in visualizing them and makes it easier to track progress. This gives us a clear picture of what we want to achieve and the steps we need to take to accomplish it.

Set and Choose Priorities

The next step is to set priorities. Not all tasks are equally important, so it is crucial to determine which ones are most significant for achieving our goals. Setting priorities helps focus on the most important tasks and avoid getting distracted by less important matters. This can be achieved by classifying tasks according to their urgency and importance, which allows for effective time and resource management.

Be Disciplined and Consistent

Discipline and consistency are essential for achieving success in any field. In the context of the TargetNavigator method, this means regularly completing planned tasks and sticking to established priorities. Discipline helps maintain motivation and prevents procrastination. Consistency ensures that our actions are coherent and lead to the achievement of goals.

Conduct Regular Reviews. Clean Up Unnecessary Items

Regular reviews are a key element of the TargetNavigator method. They allow for the assessment of progress and the introduction of any necessary adjustments to the action plan. Reviews can be daily, weekly, or monthly, depending on the needs. It is also important to regularly clean up unnecessary items—both physically and virtually. Keeping the workspace and task management tools organized helps maintain clarity and focus.

Personalize Your Board

Personalizing your task management board is another important aspect of the TargetNavigator method. The board should be tailored to the individual needs and preferences of the user. This can include choosing the right tools, colors, labels, and layout. Adjust the stages of task flow to your needs. Personalization helps in better understanding and managing tasks, as well as increasing motivation to work.

Have Fun

Last but not least, an important success factor is enjoying your work. Working towards achieving goals should not only be a duty but also a source of satisfaction and pleasure. Finding ways to make work more enjoyable—such as rewarding yourself for achievements, introducing elements of gamification, or working in an inspiring environment—can significantly increase motivation and efficiency.

Summary

The TargetNavigator Method is a comprehensive approach to time and task management, based on several key success factors. Writing down goals, setting priorities, discipline and consistency, regular reviews, personalizing the board, and enjoying the work are elements that together create an effective system supporting goal achievement. This allows users to manage their time efficiently, avoid distractions, and achieve desired results.

Rituals

Unlike habits, which we perform unconsciously or with little awareness, rituals are acts carried out consciously and methodically.

In task management, rituals are one of the most important factors in achieving success, and their regular practice enhances the effectiveness of TargetNavigator. Let me share some tips that are worth implementing in TargetNavigator.

In the TargetNavigator method, daily, weekly, and monthly rituals play a leading role.

Daily Ritual

The daily ritual involves summarizing the past day and planning the new one. Essentially, the day’s summary can be done at the very end of the current day, but I prefer to do it at the beginning of the next day. For me, it’s a way to gain momentum before the new workday. Additionally, some of my colleagues tend to send correspondence and respond to emails late, sometimes even at night. Hence, I prefer to perform the daily ritual in the morning.

The morning ritual takes between 10 to 30 minutes. After opening the browser with the TargetNavigator page, I first review and summarize the previous day.

I check if all the tasks I completed the previous day are in the correct workflow circle. Sometimes, I add tasks that I completed additionally, which did not have their own cards. During the summary, I count the completed tasks, which allows me to track my performance level. I will write more about measuring productivity during the presentation of the advanced version of TargetNavigator.

The next set of daily ritual activities is planning the new day. To do this, I first review sources of messages, such as the mailbox with printed correspondence, email, and messengers, which can be sources of tasks. If necessary, I add new task cards. Then I check the set of recurring tasks to see if any are due on the current day.

From the tasks to be completed, I select, according to the modified Ivy Lee rule, the 8 most important tasks to accomplish. To be more certain, I reserve time blocks for them in the calendar. However, I try to ensure that the total reserved time occupies between 66% and 75% of the workday, as the remaining time is usually spent on various unforeseen activities. Planning 100% of the time is unrealistic and leads to frustration.

Throughout the day, I update the task board according to the workflow of the tasks being carried out. Before leaving the office, I review the board once more and make the most important updates. The workday isn’t over yet, as various personal and private tasks are still waiting in line.

Daily rituals are crucial because they form the most important link between planning and executing plans. Any other plans, whether medium- or long-term, remain mere fiction if they are not connected to daily actions. Nowadays, to counter the vast number of “distractions” that constantly invade our lives, we need daily planning and tracking of work progress.

Weekly and Monthly Rituals

During the weekly ritual, we perform two important tasks. The first is to look at projects from a broader perspective and summarize the progress made in them. During the weekly review, I identify blocked issues that should have progressed but haven’t moved forward.

The second step is to select new tasks that I want to address in the upcoming week. This way, a set of tasks to be completed in the coming week is created.

The monthly ritual is similar to the weekly one. It allows us to review ongoing projects and assess their progress. Both rituals are opportunities to focus on important matters related to our plans, setting aside secondary issues.

An essential skill to master is the ability to decide not only what to do but also what not to do, what to give up. We all have the same amount of time - 24 hours a day. Therefore, properly investing our time is an important competence. Sometimes it’s not easy to assess at first glance what to invest our time in and what not to. Sometimes we need to conduct a trial, spend some time, and learn more. Monthly and weekly rituals are opportunities to reflect on whether a project that is currently ongoing is still relevant and worth keeping on the task board. Just as we clean our surroundings, we should systematically clear the task board of unnecessary matters to maintain its clarity.

Rituals in task management can truly change our lives, adding more peace, purpose, and harmony.

Habits

Habits: the key to success in life and business

Habits are an integral part of our daily lives. They shape our actions, influence our decisions and determine our successes. In terms of productivity, habits play a key role in both our personal and professional lives. In this article, we will look at how habits affect our lives and businesses, why it is important to acquire the right habits and how to form them effectively.

The Role of Habits in Life and Business

Habits are automatic actions that we perform without much thought. They save us time and energy, allowing us to focus on more demanding tasks. In everyday life, habits can affect our health, relationships and overall quality of life. For example, regular exercise can improve our wellbeing and health, and daily reading can develop our knowledge and skills.

In business, habits are equally important. Employees who are in the habit of being punctual, systematic and proactive are more efficient and perform better. For example, a manager who regularly schedules his tasks and monitors progress is better able to manage his team and achieve the organisation's goals.

Why is it important to acquire the right habits?

• Efficiency: good habits allow you to use your time and resources more efficiently. For example, the habit of planning your day on a daily basis can help you to better manage your responsibilities and avoid procrastination.
• Health: Health habits, such as regular exercise and a healthy diet, have a direct impact on our wellbeing and longevity. People who regularly exercise have more energy and are less prone to illness.
• Relationships: Communication habits, such as active listening and empathy, can improve our relationships with other people. For example, a habit of regular contact with loved ones can strengthen family and friendship bonds.
• Professional success: In business, habits such as punctuality, regularity and proactivity can lead to promotions and professional success. Employees who are in the habit of regularly improving their skills are more valuable to employers.

How to Form Habits

1. Start with small steps: Making small, incremental changes is more effective than trying to change everything at once.
2. Set specific goals: Clearly defined goals help monitor progress and keep you motivated.
3. Create routines: Regularity is key to forming habits.
4. Monitor progress: Tracking your progress can be motivating.
5. Reward yourself: Small rewards for achieving goals can increase motivation.
6. Find support: Support from family and friends can help you maintain your new habits.
7. Avoid temptation: Try to avoid situations that can lead to breaking a new habit.
8. Be patient: Forming habits takes time and patience.
9. Prioritise: Focus on the most important habits that have the greatest impact on your life.
10. Use reminders: Reminders can help you maintain your new habits.
11. Find motivation: Find reasons why you want to introduce a new habit.
12. Be consistent: Regularity is the key to success.
13. Set realistic goals: Goals should be achievable and realistic.
14. Find inspiration: Look for inspiration in books, articles and other people's stories.
15. Set an action plan: An action plan will help you achieve your goals.
16. Be flexible: Be willing to adjust your plans if something is not working.
17. Learn from mistakes: Mistakes are part of the learning process.
18. Find the right tools: Tools such as time management apps can help you form habits.
19. Set rewards: Rewards can be motivating.
20. Find a habit partner: A habit partner can help keep you motivated.
21. Be aware of your habits: Being aware of your habits is key to changing them.
22. Set a schedule: A schedule will help you maintain regularity.
23. Find time for reflection: Reflecting on your progress can help you stay motivated.
24. Be persistent: Persistence is the key to success.
25. Use TargetNavigator

Habits have a huge impact on our lives and career success. Forming the right habits takes time, patience and regularity, but the benefits are worth it. With the right habits, we can achieve better performance, health, relationships and career success. Implementing the above 24 ways to form habits can help you achieve these goals.

Forming habits is a process that requires determination but is also rich in the satisfaction of achievement. According to research, on average, it takes about 66 days for a new action to become a habit. This number may seem large, but it hides the key to success - consistency and regularity. 

A habit is not just an action that we perform frequently, but more importantly a behaviour that becomes automatic after the occurrence of a specific stimulus. This means that it is not enough to perform an action repeatedly; it must be closely linked to a specific trigger in order to move into the subconscious realm. For example, if you immediately take the plates to the dishwasher after every meal, over time this action will become automatic. 

It is worth remembering that everyone is different and the time it takes to form a habit can vary. Some may take as little as 18 days, others as long as 254 days, according to a study by the University of London. This shows that flexibility and patience are just as important as determination. 

Reward is also a key element to motivate repeated action. Charles Duhigg, author of The Power of Habit, distinguishes between the three components of a habit: stimulus, routine and reward. It is the reward that makes our brain begin to perceive the repeated action as valuable and worthy of being perpetuated. 

The inspiring thing is that everyone has the power within themselves to shape their habits and thus steer their lives in the desired direction. It's a process that can start with a small step, such as deciding to read a book before bed every day. Over time, this one change can bring an avalanche of positive effects in other areas of life. 

How to develop habits with TargetNavigator 

In TargetNavigator, we use sun-shaped cards to shape habits. Of course, any shape can be used. 

One card represents a single action that we want to make into a habit. We create 66 such cards by following the previous instructions. It is possible to create more, even 254, but we do not recommend reducing the number of cards below 66. If you manage to implement the habit after, for example, 30 repetitions, then moving on will become a natural formality. If, however, after 30 times, we do not manage to 'get into the habit', we risk abandoning it. So we have created 66 cards, numbered, with the name of the habit. 

The first habit to implement might be to use 'TargetNavigator'. 

Click there: Link to TargetNavigator Board - google account needed

Routines help to form habits. We call them rituals. Such a ritual might be, for example, as soon as you enter the office, make coffee and start up, to open the TargetNavigator board to review to-do tasks, add new ones and set their order on the 'Today' circle. The habit cards are dealt with in the same way as the other tasks. After the ritual of reviewing the tasks, establishing the order on the Today circles, we put 1 habit card into the 'Done' circle.  

If necessary, the title on the habit card can sound more specific, such as "Set Up Tasks Today around 9 AM." or "Review TargetNavigator at 8:30 AM." You could also create 2-3 consecutive series of habits, along the lines of "Review TargetNavigator at 11AM", then somewhere in the middle of the afternoon and finally "Review TargetNavigator at X:00PM" - close to the time at which we customarily finish work.       

In our example, every tenth card is a different colour. Placing such a card in the 'Done' pile entitles us to award ourselves a prize. What this reward might be - let's determine for ourselves. 

Using the above habit formation scheme, we can introduce new, desirable behaviours. For example, to improve health and well-being, we can form the habit of practising yoga in the morning or meditating in the evening. To improve relationships with loved ones, for example, we can form the habit of having daily 20-minute conversations with them. It will only be up to us to shape our destiny with habits, according to a Quote attributed to Mahatma Gandhi: 

"Keep your thoughts positive because your thoughts become YOUR WORDS.

Keep your words positive because your words become YOUR BEHAVIOR

Keep your behaviour positive because your behaviour becomes YOUR HABITS

Keep your habits positive because your habits become YOUR VALUES

Keep your values positive because your values become YOUR DESTINY".

Cyclic tasks

 As the name says, a cyclic task appears for completion every so often. About many of them it can be written that they must be performed in order for life to proceed according to the current rhythm, and any omission will become a source of complications.

 Such tasks will include, for example, the annual tax declaration, the periodic inspection of the car, regular control of our health. Cyclical tasks also include, for example, monthly business-related declarations, various assessment meetings, fees, subscriptions and so on. 

It is important that all tasks are shown on the TargetNavigator board. 

Of course, they can also be saved as reminders in the electronic calendar. But regardless, they should appear on the board. 

In previous posts, we showed that to-do tasks were presented as circles. In contrast, we present cyclic tasks as rectangles. It is evident that the reverse arrangement, is also possible. Whether cyclic tasks will be circles and standard tasks will be rectangles is entirely up to individual user preference. The idea is to achieve a clear visual difference between tasks of different types.

Cyclic tasks can be further differentiated by color. We use the following color code: 

- tasks occurring less frequently than once a year (such as document renewal) have cards in blue with medium saturation. 

- tasks occurring 1x a year- also have a blue color, but lighter. 

- tasks occurring periodically several times a year( but not every month), are in the lightest shade of blue. Examples of such tasks are, for example, garden maintenance work, fertilizing, pruning, etc.

- tasks occurring every month, are green in color, with medium intensity. 

- tasks occurring more than once a month, such as every week or two: they also have a green color, but lighter. 

- the brightest green color is marked by tasks that occur periodically every day. As a general rule, tasks repeated daily, after a while, become habits. However, there are periods in our lives when the rhythm changes significantly, such as when we take vacations. Then work-related habits will not take place ( or at least according to us, should not take place), which may result in their weakening or even abandonment. That's why we write in cyclical daily tasks, so that we don't have to remember them without worrying about completing them.

Below in the illustration we show all the described colors of cyclic tasks.

 

Cyclic tasks are subject to the same flow of realization as standard tasks. So that the original card of a cyclic task is not definitely removed from the board, we use a copy of such a task for processing. And we move this current copy around the board according to the workflow, so that it is finally removed after the task is completed in a given cycle.